QTC Fleet

 

 

As part of my responsibilities overseeing a fleet of specialist fire appliances, I led a strategic project to reinstate 37 non-standard fire appliance's that had been mothballed for 18 months. The initiative was to be delivered over a six-week period and required close coordination with five external suppliers, as well as the logistical management of vehicles being moved off-site for specific repairs.

Effective planning and communication were critical to ensure each supplier was aware of which assets were available on-site and when, enabling timely and efficient execution of works.

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Scope of Works Included:

📋 Full service, MOT, and defect rectification of chassis and cab
🛠️ Inspection and servicing of hydraulic systems
⚡ Testing and maintenance of 240V electrical systems and emergency lighting (blue lights & sirens)
🔌 Electrical testing completed to BS Electrical Installation Regulations
🏗️ LOLER & PUWER compliance certification
🔧 Management of three recalls (chassis cab, hydraulics, 240V systems)
📈 Implementation of two system enhancements (chassis and 240V systems)

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Project Controls and Compliance Measures:

 

To ensure full compliance and traceability, the following controls were implemented:

📝 Bespoke vehicle checklist created for each asset
📊 Detailed project planner produced, updated weekly and shared with stakeholders
🔍 Collection and verification of all completion documentation
📁 Production of comprehensive vehicle files containing all relevant records
🚚 Onboard completion file issued with each vehicle, detailing all works, supplier info, and certification dates

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Upon completion, each vehicle was issued with a comprehensive file stored onboard, including a completion document detailing all works undertaken, supplier information, dates of service, and scope of completed tasks.

All elements of the project were delivered in full and within the designated timeframe. While the initial requirement appeared straightforward, the complexity is evident upon closer examination of the operational and logistical details.

The success of the project was defined by a clear understanding of the full scope from the outset, followed by structured planning and proactive risk management. A contingency plan was developed to accommodate inevitable changes, particularly those arising from vehicle movements and supplier availability.

Maintaining open and consistent lines of communication with all suppliers enabled rapid adaptation to evolving circumstances, ensuring that productivity was maximised during each site visit and that no time was lost due to misalignment or delays.